10 Best Daily Task Tracking Tools to Boost Productivity10 Best Daily Task Tracking Tools to Boost Productivity

What Is Task Tracking Tools?

Fundamentally, a task tracking tool is a specialized program created to facilitate the allocation, monitoring, and arrangement of tasks within broader projects. Usually, such software incorporates features for generating reports, enabling the analysis of task progress, and aiding in productivity enhancement. The majority of project management software encompasses tasks, with some offering subtask capabilities that assist in dividing extensive projects into more manageable components.

How Does Task Tracking Tool Work?

The majority of task management software operates through cloud-based platforms, ensuring universal accessibility to projects, tasks, and data regardless of location. Through real-time updates, managers can swiftly evaluate team members capable of handling tasks, monitor their progress, and view completion statuses. Simultaneously, employees can access their task lists via personalized dashboards.

Task management software encompasses a range of tools that streamline the entire task lifecycle. Commonly featured are functions such as time tracking, tagging and filtering, and commenting. These capabilities collectively enhance efficiency, communication, and overall work organization. Upon task completion, pertinent data is stored and utilized in generating reports, allowing managers to pinpoint areas where enhancements in time and resource management are feasible.

How To Choose Task Management Software

Whether you’re an individual freelancer or a large enterprise, it’s crucial to assess how you and your teams function optimally. We recommend evaluating how each task management tool facilitates collaboration, communication, various views, and its pricing model.


This encompasses both internal colleagues and external contributors like outsourced help and clients. It’s important to ensure that the chosen tool accommodates your needs, whether you require view-only boards for clients or the ability to invite clients or collaborators as guests with tailored permissions.


Task tracking tool varies in their functionalities, ranging from basic task listing and organization boards to those offering features like comments, direct messaging, group chats, and integrations with communication platforms like Slack. The choice should align with your organization’s specific communication demands.

Intuitive application:

Different visual approaches exist, which is visual and intuitive, but it might not suit everyone’s preferences for project management. If Gantt charts or timeline views are more suitable, it’s important to explore the available views each task tracking tool provides as you narrow down your options.


The pricing structure holds substantial significance in the selection process. For smaller teams, a per-user-per-month pricing plan could be budget-friendly. Conversely, larger teams might find value in enterprise plans with customizable pricing or flat-fee models that allow unlimited users.

Best Task tracking software

Task Tracker: Seamlessly monitor tasks, know productive hours with timesheets and track progress with this user-friendly task management solution. Also one of the most affordable applications. Overall the best!

  • Monday.com: Visual appealing and easy task management
  • Airtable: Ideal for visually managing tasks with a user-friendly interface.
  • ClickUp: A budget-conscious choice with a range of features for businesses.
  • Todoist: Simplify task management with this straightforward tool.
  • Microsoft teams: Effectively oversee remote teams and collaborations.
  • Asana: Optimal for managing large teams and intricate projects.
  • Basecamp: Predictable flat-fee pricing for streamlined project management.
  • Trello: Beginner-friendly tool perfect for new businesses entering task management.
  • Smartsheet: Tailored for users familiar with spreadsheet-based organization.

Necessary Features

Top-notch task tracking tool incorporates essential features to facilitate the creation and oversight of tasks and projects. These fundamental elements should be available even in more affordable plans:

Multiple Project Views:

It’s uncommon to find task tracking tool that offers only a single view. Usually, various project views are reserved for higher-tier plans. These views are crucial for gaining both a detailed understanding of individual tasks and a high-level overview of all ongoing projects. Flexible project views accommodate diverse work preferences, catering to those who prefer lists or visual Kanban-style dashboards.

Time Tracking:

Although built-in time tracking is a common feature, it’s not universally present in all task management software. Therefore, integration with time-tracking tools becomes significant. This functionality should allow you to monitor billable and non-billable hours within the task management tool. 

Collaboration Enhancements

Effective task management software is elevated by collaboration tools that consolidate communication and coordination efforts. These tools streamline the need for emails, calls, and meetings by centralizing interactions within the software:

Communication Features:

The finest task management software integrates comment features for tasks and incorporates built-in live chat capabilities. Such features facilitate seamless collaboration among colleagues, enable prompt updates for managers, and expedite feedback for team members.

Status Updates:

Task management software equipped with integrated status updates can be a boon for managers. These updates function as broadcast notifications, efficiently informing teams about task or project developments, saving time, and fostering communication.

Integration and Device Compatibility

Modern task management software is typically cloud-based, enabling access to tasks and projects from any web browser. However, verifying compatibility with your team’s devices is crucial. Most software providers develop mobile apps for iOS and Android, but not all do. In such cases, ensuring the browser version is mobile-optimized is essential.

User-Friendly Experience

Task and project management range from straightforward to intricate, catering to diverse business needs. Selecting the appropriate task management software hinges on your team’s or company’s skill level:

Intuitive Interfaces:

User-friendly task management software boasts intuitive interfaces, often accompanied by drag-and-drop functionality. This enables easy task creation and movement within lists or boards. These intuitive interfaces are ideal for entry-level users.

Advanced Features for Growth:

As businesses expand, their task management needs may evolve. More advanced software, encompassing features like Gantt charts and real-time reporting, become pertinent for managers and stakeholders seeking deeper insights and more comprehensive oversight.

Free vs. Paid Task Management Software

Deciding between free and paid task management software hinges on your business size, project complexity, and budget. Freelancers and small businesses can often work within the confines of free options, albeit with limitations on users, tasks, or features.

Free vs. Paid Task Management Software

As your needs expand, upgrading to a paid plan offers more advanced features and fewer restrictions. Paid plans also excel in workflow automation, which can be crucial for efficiency. Managers seeking detailed reports may find paid plans more suitable, as these insights are often unavailable in free versions.

Bottom line

Selecting the right task tracking tool is crucial for enhancing productivity and streamlining project management. Consider your collaboration, communication, and viewing preferences, as well as the pricing model. The best tools offer multiple project views, subtask capabilities, client access, time tracking, and collaboration enhancements. Integration with devices and other apps, as well as user-friendly interfaces, contribute to a seamless experience. Whether opting for free or paid software, align your choice with your business’s needs and growth trajectory for optimal results in managing tasks and projects.

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